Thank you for your participation as a SHARE Orlando exhibitor. Please see the resources below to help you plan for a successful event.
Quick links:
Booth Details
Each 10’x10’ booth will receive the below items provided in your booth, per exhibitor:
- 8' High Backwall Drape with 3' High Sidewall Drape
- 7” x 44” Cardstock Identification Sign
- 6’ x 30” Skirted Table - Black
- 2 Side Chairs
- 1 Wastebasket
- (1) 500-watt Electrical Outlet
VIEW EXHIBIT HALL FLOORPLAN
FAQs
SHARE has created an overall General Information & FAQs Document in hopes of finding the answer(s) to your question(s). If you still have additional questions, please contact SHARE Show Management at SHAREshowmgmt@share.org.
SHARE Technology Expo Schedule
Please see the below SHARE Technology Expo (STE) schedule for this event. As a reminder, the STE is located in Grand C/D/E Hall at the Rosen Centre Hotel. View the Schedule-at-a-Glance for the full conference schedule.
Sunday, Feb. 22
1–5 p.m. (Targeted Move-in Only)*
*By permission only – please contact SHAREShowMgmt@share.org if you require early move-in.
Monday, Feb. 23
7 a.m.–4 p.m.*
*All booths must be show ready by 4:00 p.m. on Monday, Feb. 23.
Monday, Feb. 23
5–7 p.m.
Tuesday, Feb. 24
5–7 p.m.
Wednesday, Feb. 25
11 a.m. – 1 p.m.
All exhibits must be open and staffed during the show hours. Exhibitors will be required to exit the Exhibit Hall as soon as the show closes each day.
Wednesday, Feb. 25
1–5 p.m.
All booths must be dismantled by Wednesday, Feb. 25, by 5:00 p.m.
Important Dates & Deadlines
January
Jan. 23, 2026
Exhibitor Appointed Contractor (EAC) notification to Shepard
First day for Advance Warehouse deliveries (without a surcharge)
Jan. 30, 2026
Discount Price Deadline for all Shepard Orders
February
Feb. 6, 2026
Advance Deadline for Electrical Orders
Advance Deadline for Internet Orders
Last Day to place Rigging Orders
Advance Deadline for AV Orders
Feb. 8, 2026
Lead Retrieval Discounted Deadline
Feb. 13, 2026
Last day for Advance Warehouse deliveries (without surcharge)
Feb. 19, 2026
Last day for Advance Warehouse deliveries
Feb. 23, 2026
Direct to Show Site Shipping – First Day
Exhibitor Services Manual
Please click here to access the Shepard Exhibitor Services Manual. Shepard is the official decorator of this event, and all other official vendors are listed within this manual. The discount deadline for all Shepard orders is Friday, Jan. 30.
Please refer to this online manual for all show information such as shipping, booth furnishings, and AV services. Please pay close attention to the Deadline Dates Checklist to ensure timely ordering that will save you money.
Shipping Information
ADVANCE SHIPMENTS ADDRESS:
Exhibiting Co. Name & Booth Number
SHARE
c/o Shepard Exposition Services
1701 Boice Pond Rd. STE 101
Orlando, FL 32837
Shipments should arrive between Jan. 23, 2026, and Feb. 13, 2026. All shipments received outside these dates will be subject to a surcharge. Please note that the instructions for shipping in advance differ from those for shipping to show site.
DIRECT SHIPMENTS ADDRESS:
c/o Shepard Exposition Services
Exhibiting Co. Name & Booth Number
SHARE
Rosen Centre
9840 International Drive
Orlando, FL 32819
Direct to show site (Rosen Centre Hotel) shipments will be able to be received beginning on Monday, Feb. 23.
Exhibitor Registration
An email was sent from registration@share.org with specific information to register your staff. As a reminder:
Exhibit Booth Staff Only: As a partner, companies receive (3) complimentary partner badges per 10’x10’ booth space. Attendees with Exhibit Booth Staff Only badges will not be able to attend Technical Sessions. This registration type is only applicable to registered partners.
Additional Booth Staff Passes: Additional booth staff only passes can be purchased for $565 each. Attendees with Exhibit Booth Staff Only badges will not be able to attend Technical Sessions. This registration type is only applicable to registered partners.
Partner – Full Conference Upgrade: As a partner, companies receive (1) upgrade to a full a conference badge at a discounted rate of $2,145 per 10’ x 10’ booth space. This registration type is only applicable to registered partners. Additional Full Conference passes can be purchased at the standard attendee rate.
Contact registration@share.org if you need your registration code(s) re-sent to you.
Invoices
You should have received an email including your invoice from SHARE Accounts Receivable Coordinator – Yesy Garcia (YGarcia@SHARE.org). Please pay close attention to remittance instructions and respond directly to Yesy if you have any questions or concerns about your invoice or payment.
Housing
Click here to access more information about housing. The deadline to reserve a hotel room with the SHARE discounted rate is Monday, Jan. 26, 2026 (or until rooms sell out, whichever occurs first). NOTE: The link to book your hotel stay will be included in your registration confirmation email.
IMPORTANT: Please note that the Rosen Centre Hotel is the only official hotel associated with our event. While hotel resellers and travel bureaus may contact you offering accommodations for your trip, they are not endorsed by or affiliated with the show. SHARE will never call you to confirm your hotel reservation.