1.1 Canons of Conduct: SHARE delegates, attendees, speakers, exhibitors, and sponsors shall:
| A. |
Properly register and display appropriate credentials at all SHARE activities |
| B. |
Abide by the Bylaws and Policies of SHARE. |
| C. |
Limit promotional activities to designated exhibit and sponsor areas, in accordance with SHARE policies. Exhibitors and sponsors may showcase products, provide demonstrations, and discuss features and benefits with attendees. Direct solicitation and on-site sales transactions — including contract signing, commitments, or payments — are prohibited. |
| D. |
Distribute brochures, flyers, or promotional materials only within designated exhibit or sponsor areas, in accordance with SHARE policies. Posting displays or distributing materials in common areas (e.g., session rooms, hallways, or registration areas) requires prior approval from the Secretary or designee(s). See related policy: TRADE SHOW (COF-5). |
| E. |
SHARE events are designed for education, collaboration, and community engagement. While career conversations and networking are welcome and encouraged, attendees should avoid using SHARE activities primarily for unsolicited recruiting or job solicitation. Organized recruiting efforts should take place through official SHARE programs or channels as approved by the Board of Directors. |
| F. |
Use the SHARE name only in the conduct of official SHARE business as determined by the Board of Directors. Sponsors and attendees may reference their participation in SHARE (e.g., “Visit us at SHARE”, Proud to be attending SHARE”, “SHARE Signature Partner) in a factual and respectful manner, but may not imply endorsement, partnership, or authorization beyond that participation. All usage of the SHARE name and logo must comply with the official SHARE Brand Guidelines. |
| G. |
Use SHARE technical information and materials (e.g., work products, works in progress, white papers, requirements, conference files, agendas, plans, proceedings, recordings, databases, Secretary’s Distributions) only for purposes defined by the Bylaws and/or the Board of Directors. All SHARE Works are copyrighted and may be shared within member or affiliate organizations as permitted, but may not be republished, redistributed, or used for commercial gain without written permission and in compliance with SHARE’s copyright and licensing policies (see COM-5). |
| H. |
Refrain from any activity that would violate the proprietary rights of their employers, SHARE, or any other person or organization. |
| I. |
Not misuse SHARE IT resources, including but not limited to the accessing, downloading, or hosting of illegal content; nor use systems for malicious activities such as sending mass unsolicited emails or engaging in denial-of-service attacks |
| J. |
Not engage in any exchange of information or other behavior that violates the antitrust or import/export laws of the United States or any country where a SHARE event may be occurring. |
| K. |
Clearly identify to SHARE any potential conflicts of interest and recuse themselves from any actions associated with any SHARE business that give the appearance of a conflict of interest. Decisions should be open and transparent to our members. |
| L. |
Conduct themselves and their activities in a professional manner marked by integrity, courtesy, and in the spirit of fair play. This includes ensuring that marketing, promotional, or competitive materials are presented in a respectful manner that does not disparage or demean other companies, products, or individuals. Refrain from harassment, slander, or libel in any form. |
| M. |
Use SHARE membership directory information solely for individual, one-to-one professional connections and not for bulk communications, list building, data harvesting, resale, or redistribution. |
| N. |
Use opt-in conference attendee lists only in accordance with their authorized purpose. Sponsors and exhibitors may use such lists for event-related follow-up and marketing communications within their own organization but shall not sell, transfer, or distribute attendee data to third parties. |
| O. |
Comply with SHARE’s privacy policy and all applicable data protection laws in any use of membership or attendee information. |
1.2 Canons of Conduct: Prohibited Activities for Non-Sponsors (Outboarding Policy): Unless explicitly approved by the SHARE Board of Directors, companies or individuals who are not official sponsors of the event may not:
| A. |
Host, promote, or advertise any events, receptions, hospitality gatherings, or meetups that occur during official SHARE programming or conflict with conference activities. |
| B. |
Organize hospitality suites, private demonstrations, or informal gatherings intended to attract SHARE attendees during conference hours or in competition with SHARE-sanctioned events. |
| C. |
Conduct off-site product showcases, briefings, or demonstrations designed to draw attendees away from the SHARE venue or scheduled sessions. |
| D. |
Sponsor, co-host, or otherwise support any gathering not sanctioned by SHARE |
| E. |
Use SHARE branding, the SHARE name, attendee lists, or any implication of affiliation or endorsement to promote non-sanctioned events. |