SHARE San Jose Speaker Resources

Key Deadlines

November 18, 2016

  • Confirm your speaking acceptance in your Speaker's Corner.

  • Use the Speaker's Corner page to find the session(s) that you will be presenting. Check that the day and time are correct.

  • Add your speaker biography to your Speaker's Corner page.

  • SHARE Live! Speakers: Deadline to complete San Jose Speaker Agreement form.

      January 20, 2017

      • Early-bird Registration Deadline

      February 20, 2017

      • Last chance to notify SHARE Headquarters if your session should be closed to the media. Email the session number and title to

      February 27, 2017

      • Presentation submission deadline: All submissions must be in by 5:00 p.m. CT.

      March 5 – 10, 2017

      • SHARE San Jose

      March 17, 2017

      • Final deadline to upload handout: All submissions must be in by 5:00 p.m. CT.

      Before SHARE San Jose

      Promote Your Session(s)

      Generate interest in your session(s) now by taking advantage of SHARE’s active and growing social media communities, as well as your own social networks. Learn how to promote your upcoming participation in SHARE San Jose and create interest in your session(s) with easy instructions and ideas. Download the Pre-event Speaker Marketing Kit to use leading up to SHARE San Jose and the During-event Speaker Marketing Kit for while you are on-site in San Jose. 

      Follow SHARE

      @SHAREhqpics on Instagram  "Like" SHARE Inc. on Facebook  Follow SHARE Inc. on LinkedIn  @SHAREhq on Twitter  Subscribe to SHARE Inc. on YouTube  

      Presentation Template

      Download the SHARE San Jose PowerPoint template for your session: 16:9 Template (.pptx) or 16:9 Template (.potx).

      Upload Your Presentation for the Proceedings

      All proceedings must be uploaded to your unique Speaker's Corner page. Please refer to the URL you received in the session confirmation email from Confex.  From the Speaker's Corner page, under "Upload Handouts," click on each of the presentation titles and submit the required information no later than February 27, 2017.

      If you have not received the email with your unique URL or are having difficulty accessing the Speaker's Corner, please contact SHARE Headquarters at

      Pre-event Checklist

      At SHARE San Jose

      SHARE Event Support

      SHARE in Anaheim Speaker Resources

      SHARE Event Support is available to speakers and session chairpersons for any assistance needed while on-site.

      Hours of operations:
      Monday: 9:00 a.m. – 5:00 p.m.
      Tuesday: 9:00 a.m. – 5:00 p.m.
      Wednesday: 7:30 a.m. – 5:00 p.m.
      Thursday: 7:30 a.m. – 5:00 p.m.
      Friday: 7:30 a.m. – 12:00 p.m.

      Visit SHARE Event Support to inquire about A/V equipment or session evaluations. Please note that SHARE no longer provides on-site copying of handouts or the receipt and management of shipped handouts. If you would like to ship your handouts, we recommend that you ship them to your hotel.

      Speakers interested in testing A/V and equipment prior to their session must schedule a rehearsal prior to the event. Event Support will not have sample A/V set up as in previous events. To schedule an A/V rehearsal prior to your session, please contact

      SHARE will provide a screen and projector in all session rooms. In large rooms microphones will also be included. If you would like additional A/V equipment it will be provided at the expense of the speaker.

      On-site Checklist

      • Pick up your badge at SHARE San Jose Registration.

      • Visit the Event Support Center for last-minute questions and for your Speaker Pin. Pins will be available starting at 9 a.m. on Monday, March 6, 2017

      • Check your presentation room(s) and verify your A/V equipment.

      • Arrive 15 minutes prior to your session.

      • Meet with your session Chairperson and confirm they have a copy of your biography. Discuss the session format (i.e., the introduction, if you will entertain questions, etc.)


      A/V Equipment Information

      SHARE provides a 16x9 LCD projector and screen as standard A/V equipment in each session room. A wired lavaliere microphone is provided for sessions scheduled in rooms with a capacity of 100, theater style seating. A/V requests must be submitted prior to the event by emailing All A/V requests will be considered and will be granted upon approval by Event Operations. Speakers are required to provide their own laptop.

      If you would like to request additional A/V, SHARE staff members can assist with these needs. Only SHARE staff members can order additional A/V equipment. Please note that additional A/V is available at the speaker's expense.

      For more information on the A/V equipment supplied in your room, please contact Due to contract and union considerations, you may not bring your own projection or recording equipment unless prior arrangements have been made. The maximum resolution for PC projectors is 1024x768.

      If you plan to use specialized software on our equipment, you are required to provide your own software and to set up the program(s) prior to the session. Arrangements can be made with SHARE Headquarters by contacting us via email at