SHARE in Seattle Speaker Resources
Key Deadlines
|
Today |
|
|
Today |
|
|
January 30, 2015 |
|
|
February 23, 2015 |
|
February 23, 2015 |
|
|
March 1-6, 2015 |
|
Before SHARE in Seattle
Promote Your Session(s)
Generate interest in your session(s) now by taking advantage of SHARE’s active and growing social media communities and your own social networks. Learn how to promote your upcoming participation in SHARE in Seattle and to generate interest in your session(s). With easy instructions and ideas, download the Pre-Event Speaker Marketing Kit to use leading up to SHARE in Seattle, the Event Speaker Marketing Kit (to be used during the event), and the Marketing Kit Images.
Speaker Social Media Training Webcast (recorded prior to SHARE in Pittsburgh)
Follow SHARE
Presentation Template
Download the SHARE in Seattle PowerPoint template for your session: Seattle 4x3 Theme or Seattle 4x3 Template.
Make sure to review the presentation guidelines and tips page.
Upload Your Presentation for the Proceedings
All proceedings must be uploaded to your unique Speaker's Corner page. Please refer to the URL you received in the session confirmation email from Confex. From the Speaker's Corner page, under the "Upload Handouts," click on each of the presentation titles and submit the required information no later than February 23, 2015.
If you have not received the email with your unique URL or are having difficulty accessing the Speaker's Corner, please contact SHARE Headquarters at speakers@SHARE.org.
Pre-event Checklist
- Review session details
- Register for the event*SHARE Headquarters no longer automatically registers speakers.
- Make hotel reservations
- Finalize presentation materials
- Submit presentation for inclusion in the proceedings
- Review the speaker and chairperson videos
- Contact the session Chairperson
At SHARE in Seattle
SHARE Event Support
SHARE Event Support is located in the 3rd Floor in the Metropolitan Lobby and is available to speakers and session chairpersons for any assistance needed while on-site.
Hours of operations:
Sunday: 11:00 a.m. – 2:30 p.m.
Monday: 9:00 a.m. – 5:00 p.m.
Tuesday: 9:00 a.m. – 5:00 p.m.
Wednesday: 7:30 a.m. – 5:00 p.m.
Thursday: 7:30 a.m. – 5:00 p.m.
Friday: 7:30 a.m. – 12:00 p.m.
Visit SHARE Event Support to inquire about A/V equipment or session evaluations. Please note that SHARE no longer provides for the onsite copying of handouts or the receipt and management of shipped handouts. If you would like to ship your handouts, we recommend that you ship them to your hotel.
Speakers interested in testing A/V and equipment prior to their session must schedule a rehearsal prior to the event. The Event Support room will not have a sample A/V set-up as in previous events. To schedule an A/V rehearsal prior to your session, please contact speakers@SHARE.org.
On-site Checklist
|
 |
A/V Equipment Information
SHARE provides an LCD projector and screen as standard A/V equipment in each session room. A wired lavaliere microphone is provided for sessions scheduled in rooms with a capacity of 100, theater style seating. A/V requests must be submitted prior to the event by emailing Speakers@SHARE.org. All A/V requests will be considered and will be granted upoon approval by Event Operations.Speakers are required to provide their own laptop.
If you would like to request additional A/V, SHARE staff members can assist with these needs. Only SHARE staff members can order additional A/V equipment. Please note that additional A/V is available at the speaker's expense.
For more information on the A/V equipment supplied in your room, please contact your session Chairperson or speakers@SHARE.org. Due to contract and union considerations, you may not bring your own projection equipment unless prior arrangements have been made. The maximum resolution for PC projectors is 1024 x 768.
If you plan to use specialized software on our equipment, you are required to provide your own software and to set up the program(s) prior to the session. Arrangements can be made with the session Chairperson or you may contact us at speakers@SHARE.org.
A/V Taping Guidelines
SHARE occasionally receives requests to have a session taped for later use. In such cases, the cost of any audio and/or videotaping will be borne by the requesting company. Also, the following guidelines should be observed:
- Requests must be approved by SHARE Headquarters.
- The requesting company can either provide their own equipment, or arrange it through SHARE, in which case the company will be charged the fee assessed by the A/V company.
- All speakers must agree to the taping.
- The speaker(s) must state the following disclaimer: "Today's session will be audio and/or videotaped for ___________ reason. If you ask any questions during or after the presentation, your voice will be recorded."
- If SHARE should choose to tape a session for SHARE purposes, then SHARE will assume the expenses and follow the same aforementioned guidelines.