Exhibitor & Sponsor Resources

Thank you for your participation as a SHARE Orlando exhibitor. Please see the resources below to help you plan for a successful event.

Quick links:


Booth Details

Each 10’x10’ booth will receive the below items provided in your booth, per exhibitor:

  • 8' High Backwall Drape with 3' High Sidewall Drape
  • 7” x 44” Cardstock Identification Sign
  • 6’ x 30” Skirted Table - Black
  • 2 Side Chairs
  • 1 Wastebasket
  • (1) 500-watt Electrical Outlet

FAQs

SHARE has created an overall exhibitor & sponsor General Information & FAQs Document in hopes of finding the answer(s) to your question(s). If you still have additional questions, please contact SHARE Show Management at SHAREshowmgmt@share.org.


SHARE Technology Expo Schedule

Please see the below SHARE Technology Expo (STE) schedule for this event. As a reminder, the STE is located in the Grand C/D/E Hall on Level 1 of the Rosen Centre Orlando. View the Schedule-at-a-Glance and Technical Agenda for the full conference schedule.

MOVE IN

Sunday, March 3
12:00 p.m. - 5:00 p.m.*
(Targeted Move-In Only)

Monday, March 4
8:00 a.m. - 4:00 p.m.**

*By permission only – please contact SHAREShowMgmt@share.org if you require early move-in.
**All booths must be show ready by 4:00 p.m. on Monday, March 4.

STE HOURS

Monday, March 4
5:00 p.m. - 7:00 p.m.

Tuesday, March 5
4:30 p.m. - 6:30 p.m.

Wednesday, March 6
11:30 a.m. - 1:30 p.m.

All exhibits must be opened and staffed during the show hours. Exhibitors will be required to exit the Exhibit Hall as soon as the show closes each day.

MOVE OUT

Wednesday, March 6
1:30 p.m. - 6:00 p.m.

All booths must be dismantled by Wednesday, March 6, 2023 by 6:00 p.m.


Important Dates & Deadlines

FEBRUARY

February 2, 2024

Discount price deadline for Custom Shepard rentals

Exhibitor Appointed Contractor (EAC) notification to Shepard

First day for Advance Warehouse deliveries (without a surcharge)

February 12, 2024

Discount price deadline for standard Shepard orders

February 20, 2024

Lead Retrieval discounted rate

February 27, 2024

Last day for Advance Warehouse deliveries (without surcharge)

MARCH

March 2, 2024

Last day for Advance Warehouse deliveries

March 4, 2024

Direct to Show Site Shipping


Exhibitor Services Manual

Shepard is the official decorator of this event, and all other official vendors are listed within this manual. Shepard will also be sending an email that includes the link and login instructions to the online manual. You must be logged in to access the manual.

Please refer to this online manual for all show information such as shipping, booth furnishings, AV services, and more. Pay close attention to the Important Dates to ensure timely ordering or submissions that will save you money on your booth package. The discount deadline for custom Shepard orders is Friday, February 2. The discount deadline for standard Shepard orders is Monday, February 12.

View Exhibitor Services Manual


Shipping Information

ADVANCE SHIPMENTS ADDRESS:

Exhibiting Co. Name & Booth Number
SHARE Orlando
c/o Shepard Exposition Services
1701 Boice Pond Rd STE 101
Orlando, FL 32837

Shipments should arrive between February 2, 2024 and February 27, 2024. All shipments received outside these dates will be subject to a surcharge. Please note that the instructions for shipping in advance differ from those for shipping to show site.

DIRECT SHIPMENTS ADDRESS:

c/o Shepard Exposition Services
Exhibiting Co. Name & Booth Number
SHARE Orlando
Rosen Centre
4840 International Drive
Orlando, FL 32819

Direct to show site (Rosen Centre Orlando) shipments will be able to be received beginning on Monday, March 4 at 8:00 a.m.


Exhibitor Registration 

An email was sent from registration@share.org with specific information to register your staff. As a reminder:

Exhibit Booth Staff Only: As a partner, companies receive (3) complimentary partner badges per 10’x10’ booth space. Attendees with Exhibit Booth Staff Only badges will not be able to attend Technical Sessions. This registration type is only applicable to registered partners.                   

Additional Booth Staff Passes: Additional booth staff only passes can be purchased for $499 each. Attendees with Exhibit Booth Staff Only badges will not be able to attend Technical Sessions. This registration type is only applicable to registered partners.

Partner – Full Conference Upgrade: As a partner, companies receive (1) upgrade to a full a conference badge at a discounted rate of $1,895 per 10’ x 10’ booth space. This registration type is only applicable to registered partners. Additional Full Conference passes can be purchased at the standard attendee rate.

Contact registration@share.org if you need your registration code(s) re-sent to you.


Invoices 

You should have received an email including your invoice from SHARE Accounts Receivable Coordinator – Yesy Garcia (YGarcia@SHARE.org). Please pay close attention to remittance instructions and respond directly to Yesy if you have any questions or concerns about your invoice or payment.


Housing 

 

Click here to access more information about housing. The deadline to reserve a hotel room with the SHARE discounted rate is Friday, February 2, 2024 (or until rooms sell out, whichever occurs first).

IMPORTANT NOTENote that the Rosen Centre Orlando is the only official hotel associated with our event. While hotel resellers and travel bureaus may contact you offering accommodations for your trip, they are not endorsed by or affiliated with the show. SHARE will never call you to confirm your hotel reservation.


Exhibitor Marketing Toolkit

We have created a variety of resources to help you promote your participation at SHARE Orlando. Download the Exhibitor Marketing Toolkit for talking points, an email template you can use to send to customers, and an email signature.

Spread the word on social media: Generate interest in your attendance now by taking advantage of SHARE's active and growing social media communities, as well as your own social networks, to promote your upcoming participation. 

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